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Policies and Procedures

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Private Lessons

 

Scheduling

The UA Fort Smith Academy of the Arts operates on a semester schedule with each semester totaling 15 weeks of lessons. Each student receives one private lesson a week. After you register for lessons, you will be contacted by an instructor. Students may choose a private lesson of 30, 45, or 60 minutes in length. Private instruction may include periodic performance classes. These classes will be set by each individual instructor as their schedule permits. At the end of each semester, students will perform in recital. All students are invited to participate but are not required. Recitals and performance classes take place in the Breedlove Auditorium and the Breedlove Rehearsal Hall room 105. Please note that you will automatically be re-enrolled for the spring semester. You must notify the Academy if you do not wish to re-enroll.

 

Master Classes

Each year the Academy offers Master Classes for students enrolled in private lessons. Students are selected by their instructor to present music for the guest artist in an informal performance setting. The student will then receive a master lesson from the artist. This is a wonderful opportunity for students to meet and learn from nationally acclaimed artists. Master Classes are free to the student and to the public. We encourage everyone to attend.

 

 

Attendance Policy

Attendance is vital for the progress of each student. In many cases, the student's commitment to attendance becomes imperative for the success of the class. If you need to miss a lesson, please try to exchange lesson times with another student. Students should arrive on time for lessons. A student who arrives late for their lesson will not have that time made up. Parents should pick up their children promptly after the lesson is finished. The Academy will offer make-up lessons for lessons missed due to teacher absence or inclement weather. Cancellation of lessons due to inclement weather will be based on the UA Fort Smith system.

 

Audition Procedures

Upon entering the program, an instructor will contact the student to schedule lessons. At the first lesson, or prior to the first lesson, the instructor will assess the student in such areas as playing or singing simple melodies, clapping or playing rhythms, note reading, and pitch matching. This assessment will help the instructor to determine the student's level and length of lesson.

 

Behavior Expectations

Students are expected to arrive at their lesson promptly on time and ready to begin. Any assigned materials such as lesson books, notebook, recital books, etc. should be brought to every lesson. Students should be prepared to play or sing the assigned material for the teacher.

 

Practice Time

Besides attending lessons, students are expected to practice at home. Parents are encouraged to assist small children with their practicing. Repetition in learning a new skill is extremely important. Therefore, daily practice time is essential for growth in private study. The Academy encourages students to spend a minimum of 30 minutes daily practicing and rehearsing assigned lesson material. Advanced students will need to spend a much greater amount of time practicing. The instructor will advise each student individually as to the amount of practice time needed.

 

Recital Attire

Students are expected to wear dress clothes and shoes. Boys may wear dress slacks and dress shirt with coat and tie optional. Girls may wear either dress slacks or skirt, with dress shirt or sweater, or a dress. If there is a change in the attire for a specific performance, the student will be notified ahead of time.

 

Recital Etiquette

During a recital performance, students are expected to be seated near the front of the concert hall. Once the student’s performance has ended on stage, the student is to bow and then return promptly to their seat and remain seated until the end of the recital. In order to respect all performers, parents and family are requested to be in attendance for the entire recital program.

 

 

The Children's Choir / Show Choir Kidz / Academy Chorale

 

Attendance Policy

The Choirs operates on a 15-week semester with 90 minute rehearsals weekly. Because the choir is auditioned, choir members are expected to attend every rehearsal and performance. Rehearsals for grades 3-6 are every Monday from 4:00-5:30 pm. Rehearsals for grades 6-9 are every Monday from 5:45-7:15 pm. Rehearsals are held in the Echols Conference Center. Parents are welcome to watch rehearsals. Students are to be picked up promptly following rehearsals. Periodically, rehearsals will take place in the Breedlove Auditorium. Parents will be notified ahead of this change.

The Show Choir Kidz is an ensemble of students grades 3-7 from the Children’s Choir or Academy Chorale who like to sing and dance. The Show Choir Kidz also operates on a 15-week semester with 90 minute rehearsals weekly. Students from the Children’s Choir must audition to participate in Show Choir Kidz. Rehearsals for Show Choir are every Wednesday from 4:00-5:30 pm in the Echols Conference Center. Additional dance rehearsals will be scheduled by the instructor at the beginning of each semester.

The Children’s Choir, Show Choir Kidz, and the Academy Chorale perform a concert at the end of each semester in the Breedlove Auditorium. In addition, special community and university performances are scheduled periodically during the semester. The Choirs generally take a one-day tour each semester to several schools. Anyone interested in scheduling the Choir, Show Choir, or Academy Chorale for a performance should contact Kathy Zeller at 788-7251 or email kzeller@uafortsmith.edu. Parents will be notified of additional performances and tours as they are scheduled.

To protect choir members’ self-esteem and health, and to ensure the choir’s continued growth, the following attendance policy is in place:

 

  • Only TWO absences are allowed per semester. If the musician misses more than two times within a concert semester, the musician will contact the director and schedule a private session to ensure that the music is mastered. After this session, the director will decide whether the musician is adequately prepared to perform. Choir members are expected to attend ALL performances unless excused by the director.

 

  • For an excused absence, the parents and/or musician will notify the director by telephone or e-mail prior to the absence. For an absence due to illness or emergency, the parents and musician will notify the choir director or the Academy director as soon as possible. Choir members are eligible to perform only if they are in compliance with the attendance policy.

 

  • Dress rehearsals and ALL concerts are mandatory. If the singer has a stuffy nose or scratchy voice, he/she should still attend rehearsal even though he/she may not be singing.

 

Audition Procedures

Students accepted into Children’s Choir, Show Choir Kidz, and Academy Chorale should enroll for the entire school year. Auditions will be held at least once per semester. Auditions for the fall semester will take place in early August. Auditions for the spring semester will take place in early January. In addition to on-campus auditions, the Choir Director will audition students at a variety of school sights. All prospective singers who would like to join the Choir must complete an information form, and audition for the director. Parents may accompany the child to the audition. The audition will consist of pitch matching, determining the child’s vocal range, assessing the singer’s quality of tone, diction, and his/her natural aptitude for singing. The singer will also be asked to sing a simple song, such as My Country Tis of Thee or Happy Birthday. Should you be unable to attend the scheduled audition dates, please contact Kathy Zeller at 788-7251 to schedule a personal appointment and audition with the Choir Director.
Audition Dates for Fall 2010:
Monday August 23 and 30, 3:45 pm
Monday, August 23 and 30, 5:45 pm for Academy Chorale
Wednesday, August 25 and September 1, 3:45 pm for Show Choir Kidz
All auditions are held in the Echols Conference Center

 

Behavior Expectations

The Academy Choirs was created to give musically motivated children and youth the opportunity to create beautiful music in an energizing, invigorating, and loving atmosphere. Choir members are expected to act appropriately at all times. Singers who cannot control their behavior will be removed from the choir at the director’s discretion without refund of tuition. The Children’s Choir will maintain a “*3 strikes, you’re out*” policy:

  • 1st Strike: Warning sent home to be returned, signed by parent
  • 2nd Strike: Parent will be notified by phone or e-mail
  • 3rd Strike: Child is removed from choir without refund of tuition

 

Practice Time

Besides attending all rehearsals, students are expected to practice outside of class. A CD, along with a folder of music, will be given to each student at the beginning of the semester. The CD will include the voice parts for all songs to be performed in the semester. Students are expected to practice with their CD and music 3-5 times weekly. Parents are encouraged to practice with the student.

 

Concert Attire

Students are expected to have black pants, socks, and shoes, and a white shirt or sweater for all performances. Academy choir robes will be provided. Students in the Show Choir will be provided a tux shirt, bow tie, and vest. Holiday performances may require holiday-type dress. If there is a change in the attire for a specific performance, parents will be notified ahead of time.

 

Flute Choir/African Drum Ensemble

 

Theatre

Theatre classes and rehearsals are held in the Echols classroom 115 and the Echols Conference Center. Production performances are scheduled primarily in the Breedlove Auditorium and sometimes on the Second Stage in the Echols Conference Center; however, other venues may be used for performances.

In addition to instructional costs for classes or camps, additional costs may be incurred for cast/production t-shirts, program ads, and some costuming; but, the purchase of any of these and other related items is optional, not a requirement. Such items are only offered to enhance the overall student experience and as a means of fundraising for scholarship purposes.

Parents are asked and encouraged to volunteer in preparation for and during actual productions. Areas where parent volunteer assistance will be needed include set building, working backstage, working in concessions, costume designing and/or sewing. Other opportunities where volunteer assistance will be needed may include cast parties, workshops, and camps.

 

Attendance Policy

Attendance is imperative to the success of the class and/or production. Acting classes are on Mondays at 4:00 and 5:00 and Tuesday at 5:00 while the Academy Playerz meet on Tuesday and Thursday from 4:00-5:30 pm and the Xtreme Teenz meet on Tuesday and Thursday from 6:00-7:30 pm. All theatre rehearsals take place in the Echols Building.

A tentative rehearsal schedule will be made available at auditions for major productions. Please pay close attention to the rehearsal schedule and inform the Director of any conflicts. It will be up to the Director to approve conflicts. The rehearsal schedule should be regarded as tentative, since changes will often occur in length and dates of sessions. Be sure to have a current rehearsal schedule. The last two weeks of rehearsal prior to a production is the most critical and attendance at this time is the most important. Any adjustments made to the rehearsal schedule will be at the discretion of the production Director.

Cast and crew who will be late or absent from rehearsal must call the production Director prior to rehearsal. If you are unable to reach the Director, contact Kathy Zeller at 479-788-7251. This is extremely important.

 

Audition Procedures

Students enrolling in Acting Classes,Academy Playerz, and Xtreme Teenz will be enrolled on a first come – first serve basis. The Academy Playerz and Xtreme Teenz accept the first 25 students who enroll.

 

Behavior Expectations

EVERYONE IS EXPECTED TO SHOW RESPECT TO OTHERS, behave in a reasonable fashion, and exhibit common sense. In the circumstance where behavior becomes unacceptable, there is a “3 strikes, you’re out” policy:

  • 1st Strike: Participant will be verbally warned of unacceptable behavior.
  • 2nd Strike: Participant will be warned in writing of unacceptable behavior.
  • 3rd Strike: Participant may be asked to leave the production.

If the unacceptable behavior places anyone’s safety at risk, dismissal may be immediate (without warning).

Once cast in a production, performers should not alter their appearance in any way (includes haircuts, hair coloring, piercing, etc.) without permission from production Director.

Cast and crew should bring scripts and pencils to rehearsals. This is a necessary tool for actors. No markers or ink pens will be allowed. Other items (such as homework, reading material, electronic games, etc.) which may be brought to rehearsal will be at the production Director’s discretion. No food or drink, except water, will be allowed during class time or rehearsals.

Parents’ presence in the rehearsal area will be at the discretion of the production Director. If parents are asked to drop off students, please pick them up promptly following rehearsal.

 

Practice Time

Besides attending all rehearsals, students are expected to practice outside of class. Scripts, character studies, and staging information will be given to each student to take home and study. Students are expected to memorize their lines outside of rehearsal and class times. Parents are encouraged to practice with the student.

 

Performance Attire/Costumes

Most costumes will be provided. However, cast members may be asked to provide some personal clothing or accessories. If cast member is unable to afford or acquire these, please let the production Director know as soon as possible so arrangements can be made.

 

Art Classes

Elementary students will experience the fascinating journey of drawing, painting, and print-making. Classes are designed to include art history, creativity, and critical thinking. These classes are a great way to get your child involved in the visual arts.

 

Attendance Policy

Attendance is imperative to the success of the class. Grades 1-3 will meet Thursdays from 4:00-5:00 p.m. Grades 3-6 will meet Thursdays from 5:00-6:00 p.m. Classes meet in the Echols Galley. All supplies will be provided.

 

Behavior Expectations

EVERYONE IS EXPECTED TO SHOW RESPECT TO OTHERS, behave in a reasonable fashion, and exhibit common sense. In the circumstance where behavior becomes unacceptable, there is a “3 strikes, you’re out” policy:

  • 1st Strike: Participant will be verbally warned of unacceptable behavior.
  • 2nd Strike: Participant will be warned in writing of unacceptable behavior.
  • 3rd Strike: Participant may be asked to leave the class.

If the unacceptable behavior places anyone’s safety at risk, dismissal may be immediate (without warning).

 

 

Academy Awards Ceremony

The Academy concludes each school year with an awards ceremony. This special evening is designed to honor those students who have participated for a complete year in our program, or for multiple years of participation. The event includes a special greeting from the Mayor, performances by select Academy students, special guest speakers including Chancellor Paul Beran, and awards to Academy students. The evening takes place in the Smith Pendergraft Campus Center - Reynolds Room and is open to all family and friends.

 

Academy Volunteers

We want you to become part of our team of volunteers. There are many ways to get involved. Please contact Kathy Zeller for more information at (479) 788-7251 or at kzeller@uafortsmith.edu

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